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Exhibits and Vendors

Page history last edited by Shamella Cromartie 13 years, 1 month ago




The North Carolina Library Association is now soliciting programs from

library vendors to be presented during its upcoming Biennial Conference.

Time for vendor presentations has been scheduled for each of the

conference's seven concurrent program slots. Vendors will be able to

present their company's services to conference attendees during these

times in sessions highlighted as the "Vendor's Showcase."


  • Spaces in the "Vendor's Showcase" will be awarded on a first come, first serve basis.
  • Vendors presenting in the showcase must be conference exhibitors and must rent a booth in the NCLA Conference Exhibit Hall.
  • Vendor's Showcase Program presenters must supply an audiovisual materials required for their presentations.
  • Vendor's Showcase presentations will receive the same Conference Committee-sponsored publicity as other programs being presented at the conference. 
  • Concurrent programs have not yet been scheduled; at this time, it is not possible to state what other programs are being presented and the time of those presentations.
  • Wireless Internet Access is promised by the Hickory Metro Convention Center, but presenters should come with "canned" presentations in the event of technical difficulties.
  • Vendors may provide refreshments during their showcase time if they choose. 


Cost of presenting during the Vendor's Showcase is $500

An additional charge of $500 for booth rental is also required.


The North Carolina Library Association's Biennial Conference will be

held October 6th -9th at the GreenvilleConvention Center, Greenville, NC.

1,000 librarians—representing public libraries, College and University ,Community

College and school libraries from across the state—attend this event every other year.


Times available for the Vendor's Showcase (note that some slots are 1

hour 15 minutes in length and some are 1 hour)


1.         Wednesday,      October 7, 2009    1:30 p.m.   - 2:45 p.m.

2.         Wednesday       October 7, 2009    3:45 p.m.   - 5:00 p.m.

3.         Thursday,          October 8, 2009    9:00 a.m.-   10:15 a.m.

4.         Thursday,          October 8, 2009   11:00 a.m. - 12:00 p.m.

5.         Thursday,          October 8, 2009    4:15 p.m.   - 5:15 p.m.

6.         Friday,              October 9, 2009    9:00 a.m. - 10:00 a.m.

7.         Friday,              October 9, 2009   10:30 a.m. - 11:45 a.m.


If you have any questions concerning the NCLA conference Vendor's

Showcase, please contact Gerald Holmes at gerald_holmes@uncg.edu


If you have questions about exhibiting at the conference, please contact

Harry Cooke at Cooke.Harry@gaston.edu <mailto:Cooke.Harry@gaston.edu>


 Register as an Exhibitor at the Conference

Please complete the Exhibitor Registration Form  and return with payment to:


Harry L. Cooke, Ed.D, NCLA Exhibits Chair

Morris Library

201 HWY 321 S

Dallas, NC 28034


The North Carolina Library Association’s 58th biennial conference and trade show is the premier event for the North Carolina library community.


The theme of the 2009 conference is “Libraries Serving Knowledge – Serving You” It offers exhibitors a unique opportunity to present and demonstrate their products and services to over 1000 librarians representing academic, public and special libraries from all across North Carolina


Who Will Exhibit at the Trade Show?

The Trade Show is a marketplace for vendors to the library and information community and attracts participants from all areas of the library and information profession.


* Books/Periodicals/Documents

*Automation/Hardware & Software/Systems

* Audiovisual Equipment & Materials                    *Databases

* Equipment/Furniture/Supplies                              *Service Sector

* Online Search Services                                       *Web Products & Services

* Publishers/Wholesalers/Distributors                  *Security Systems


Booth Rental COSTS:

$500 per booth

$450 additional booths

End Cap (Two Booths) $1000


Here’s What You Get with Your Booth Rental

We provide a complete exhibit package for one price that includes the following:

* Space in the Greenville Convention Center--View the Exhibit Hall Layout.

* 10’ x 10’ booth; 8’ high drape back wall; 3’ high drape side walls, 6' draped

 table, 2 chairs, and a 7" by 44" booth identification sign

* Exhibitor service kit which includes detailed information on displays,

transportation and rentals

* Free listing in conference program if information received by August 1

* Badges for booth personnel

* Your company with a link to your home page will be listed on the conference Web site


Show Hours and Exhibit Events

NCLA has organized an exciting two-day program that will enable exhibitors and attendee’s to get the most out of the Trade Show.To foster this, and to increase traffic among the exhibit booths, more no-conflict time in longer blocks has been built into this year's conference schedule.  Furthermore, we will schedule break events during the no-conflict times that will take place in the Exhibits area to encourage traffic.




Tuesday, October 6

Move-in 9:00 AM to 5:00 P.M.

6:00 to 9:00 PM Meet & Greet in the Exhibits


Wednesday October 7

Ribbon Cutting 9:00 A.M. Exhibits open 9:00 A.M.-6:00 P.M.

 5:00 to 6:00 P.M. Exhibitor Reception


THURSDAY, October 8

9:00 AM – 5:00 PM

5:00 pm Exhibits break down


A variety of opportunities for sponsorship (programs, sessions, social events or awards) are available providing excellent marketing opportunities for your company. Visit the Sponsorship Opportunities page for more information.



Electric Hook-up Service Form

Please Click on the link for Electric power to gain access to the form for electric service if needed for your booth. The completed form must be mailed with payment to:

Lisa Barber, Regional Sales Manger

                                Greenville Convention Center

                                PO Box 30803

                                Greenville, NC 27833


Rules and Regulations Governing All Exhibits and Exhibitors

To view this information as a pdf document, click here

Exhibits Hours:

Tuesday October 6

9:00 am to 5:00 pm

Exhibitor set-up

6:00 – 9:00 pm

Meet & Greet in Exhibits


All Exhibits Set Up Should be Completed by  5:00pm Tuesday October 6

Wednesday, October 7

9:00 am

Ribbon-cutting – Exhibits Open

5:00-6:00 pm

Exhibits reception

Thursday, October.8

9:00 am-5:00 pm

Exhibits open


Exhibits break-down

***Note: No dismantling or packing of exhibits may begin prior to 5:00pm  Thursday October 8.


Description of Space: Booths are 10' x 10' consisting of the following:

8' high back drape and 3' high side dividers

6' draped table (per booth)

2 upholstered chairs


Booth I.D. sign

Any two or more adjacent booths may be rented to provide a double or larger booth.

An End Cap (Two Booths) may be rented for $1000


Booth Assignment: Booths will be assigned on a first-received, first-reserved basis. All applications must be accompanied by full payment. No cancellations after August 1, 2009


Shipping Instructions: Our show decorator, George E. Fern Co., will handle shipping, receiving and drayage. Information regarding this will be sent by George E. Fern Co In your confirmed Exhibitor packet.  Nancy Totherow is your contact for additional information from Geo E. Fern.  Email: ntotherow@georgefern.com


Available Extras: Extra furnishings may be ordered from our show decorator, George E. Fern Co. Further information will be sent in your confirmed Exhibitor packet.


Internet Access for Computers:

A wireless Internet connection will be provided through out the Greenville Convention Center at no charge to the user. Individuals wishing to access the internet must have equipment with a wireless card installed.  All vendors must use wireless -- hardwired Internet access is not available.


Subletting Exhibit Space: No Exhibit space may be sublet without written permission of the Exhibits Chair.


Liability: The North Carolina Library Association and the Greenville Convention Center will not be responsible for the safety of exhibits from theft, fire, or other causes.  The exhibitor assumes responsibility for injury or damage to persons or property occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this agreement.


Care of Building and Equipment: Exhibitors or their agents shall not injure or deface the walls and floors of the building or the booths. If any damage occurs, the exhibitor is liable to the Greenville Convention Center. Signs must be attached to draperies surrounding the booths, or to table covers.


Character of Exhibits: The Exhibits Chair reserves the right to decline any exhibit or part of an exhibit if it is deemed unsuitable.


Listing in the Program: To be listed in the official conference program, exhibitors must be registered before August 1, 2009.


Advertising in the Program: To place an advertisement in the conference program, contact the Publication & Marketing Chair, James Johnson at jjohnson@bladen.cc.nc.us.  Ad copy must be submitted before July 1, 2009


Nature of Contractual Agreement: The provisions set forth in this document shall be binding upon exhibitors who make application, pay fees and are assigned space.



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